Board Meetings

Date/Time: December 12, 2019  5:30 pm

Location: City of Davis Community Chambers, 23 Russell Boulevard, Davis, CA 95616

Meeting Materials

• VCE 12/12/19 Board Agenda
• Item 5 - Approval of November 14, 2019 Board Meeting Minutes.
• Item 6 - Receive 2019 and draft 2020 Long Range Calendars.
• Item 7 - Receive Financial Update – October 31, 2019 (unaudited) financial statement.
• Item 7 - Addendum October 31, 2019 Financial Statement Actual vs. Budget 12-12-19
• Item 8 - Receive December 5, 2019 Regulatory Update provided by Keyes & Fox.
• Item 9 - Receive November-December 2019 Customer Enrollment Update and Monthly Call Center Report as of December 1, 2019.
• Item 10 - Receive Community Advisory Committee’s November 12, 2019 Special Meeting Summary.
• Item 11 - City of Winters Membership in Valley Clean Energy Alliance: A) Approving the City of Winters Membership and B) Amending VCE CCA Implementation Plan and Statement of Intent
• Item 12 - Approval of the Valley Clean Energy Short Term Energy Procurement Plan.
• Item 14 - Update on 2020 Power Charge Indifference Adjustment (PCIA) and Energy Resource Recovery Account (ERRA).
• Item 15 - Consider Draft Guiding Principles related to the potential acquisition of PG&E’s local electricity distribution system.
• VCE 12/12/19 Board Packet
• VCE 12/12/19 Board Meeting Materials with Corrections to Slides 19-21
• VCE 12/12/19 Board Meeting Video
• VCE 12/12/19 Board Meeting Minutes Approved

Date/Time: November 14, 2019  5:30 pm

Location: City of Woodland Council Chambers, 2nd Floor, 300 1st Street, Woodland, CA 95695

Meeting Materials

• VCE 11/14/19 Board Meeting Agenda
• Item 4 - Acceptance of associate membership for Cities of Winters and West Sacramento and welcome to Associate Board Members for Winters and West Sacramento.
• Item 6 - Approval of October 10, 2019 Special Meeting Minutes.
• Item 7 - Receive 2019 Long Range Calendar.
• Item 8 - Receive Financial Updates – September 30, 2019 (unaudited) financial statements.
• Item 9 - Receive November 5, 2019 Regulatory Update provided by Keyes & Fox.
• Item 10 - Receive Legislative Update.
• Item 11 - Receive November 4, 2019 Customer Enrollment Update and Monthly Call Center Report as of October 27, 2019.
• Item 12 - Approval of Consultant Donald Dame contract increase by $15,000.
• Item 13 - Approve Resolution amending and restating River City Bank Credit Agreement, including...
• Item 14 - Introduction of draft amendment to Valley Clean Energy’s Community Choice Aggregation Implementation Plan and Statement of Intent for the City of Winters enrollment.
• Item 15 - Receive Third Quarter 2019 Procurement Update.
• VCE 11/14/19 Board Meeting Packet without Items 13 and 15
• VCE 11-14-19 Board Meeting Packet UPDATED w Items 13a15 11-12-19
• VCE 11-14-19 Board Meeting Materials
• VCE 11-14-19 Approved Meeting Minutes

Date/Time: October 10, 2019  3:00 pm

Location: City of Woodland Council Chambers, 2nd Floor, 300 1st Street, Woodland, CA 95695

Meeting Materials

• VCEA 10/10/19 Special Board Meeting Agenda
• Item 5 - Approval of September 6, 2019 and September 12, 2019 Board Meeting Minutes.
• Item 6 - Receive 2019 Long Range Calendar.
• Item 7 - Receive Financial Updates – August 31, 2019 (unaudited) financial statements.
• Item 8 - Receive October 2, 2019 Regulatory Update provided by Keyes & Fox.
• Item 9 - Receive Legislative Update.
• Item 10 - Receive Customer Enrollment Update and Monthly Call Center Report.
• Item 11 - Receive Community Advisory Committee’s September 26, 2019 Meeting Summary.
• Item 12 - Acceptance of City of Winters Membership in Valley Clean Energy and approve new membership provisions for the City of Winters.
• Item 13 - Receive and approve audited financial statements for Fiscal Year 2018/2019 presented by James Marta & Company.
• Item 14 - Approval of River City Bank renewal terms for the existing RLOC and debt restructuring proposal.
• Item 15 - Update on Legacy Net Energy Metering (NEM) customer enrollment in 2020 and approval of amendments to the VCE NEM policy.
• VCEA 10/10/19 Special Board Meeting PACKET
• VCEA 10/10/19 Special Board Meeting MATERIALS
• Item 15 - NEM Policy - Additional Materials HANDOUT
• VCEA 10-10-19 Approved Board Meeting Minutes
• VCEA 10-10-19 Board Meeting Video

Date/Time: October 2, 2019  8:30 am

Location: City of Davis Community Chambers, Front Conference Room, 23 Russell Boulevard, Davis, CA 95616

Meeting Materials

• VCEA 10/2/19 Special Board Meeting Agenda
• VCE 10/2/19 Specail Board Meeting - CANCELLATION

Date/Time: September 12, 2019  5:30 pm

Location: City of Woodland Council Chambers, 2nd Floor, 300 1st Street, Woodland, CA 95695

Meeting Materials

• VCE 9/12/19 Board Meeting Agenda
• Item 5 - Approval of draft July 11, 2019 Board Meeting Minutes.
• Item 6 - Receive 2019 Long Range Calendar.
• Item 7 - Receive Financial Updates – June 30, 2019 (unaudited) and July 31, 2019 (unaudited) financial statements.
• Item 8 - Receive September 6, 2019 Regulatory Update provided by Keyes & Fox.
• Item 9 - Receive Legislative Update.
• Item 10 - Receive August 29, 2019 Customer Enrollment Update and Monthly Call Center Report as of August 18, 2019.
• Item 11 - Receive CAC's July 25, 2019 and August 22, 2019 Meeting Summaries.
• Item 12 - Receive Amendment #13 to Task Orders 2, 3 and 4 of the SMUD Professional Services Agreement updating the billable rates for Fiscal Year 2019/2020.
• Item 13 - Receive the VCE Triennial Data Privacy Audit report - 2018.
• Item 14 - Accept and attest the accuracy of Valley Clean Energy’s 2018 Power Content Label for the Ultra Green product for 2018 based on staff’s review.
• Item 15 - Amendment to VCEA JPA to create associate membership status and approve inviting Cities of Winters and West Sacramento as associate members.
• Item 16 - Adoption of RTOU Rates and First Year Bill Protection. (Action)
• Item 17 - Receive update of River City Bank Credit Agreement and debt restructure analysis. (Informational)
• Item 19 - Request approval of delegation for procuring 2021 price hedging energy. (Action)
• VCE 9/12/19 Board Meeting Packet
• VCE 9/12/19 Board Meeting Materials
• Item 15 - ADDENDUM to Amendment to VCEA JPA to create associate membership status and approve inviting Cities of Winters and West Sacramento as associate members.
• VCEA Approved 9/12/2019 Board Meeting Minutes

Date/Time: September 6, 2019  8:30 am

Location: City of Davis Community Chambers, Front Conference Room, 23 Russell Boulevard, Davis, CA 95616

Meeting Materials

• 9/6/2019 VCEA Special Board Meeting Agenda: Closed Session
• VCEA Approved 9/6/2019 Board Meeting Minutes

Date/Time: July 11, 2019  5:30 pm

Location: City of Woodland Council Chambers, 2nd Floor, 300 1st Street, Woodland, CA 95695

Meeting Materials

• VCE 7/11/19 Board Meeting Agenda
• Item 5 - Approval of draft June 17, 2019 and June 27, 2019 Special Board Meeting Mintues
• Item 6 - Receive 2019 Long Range Calendar.
• Item 7 - Receive Financial Updates – May 31, 2019 (unaudited) financial statements.
• Item 8 - Receive July 2, 2019 Regulatory Update provided by Keyes & Fox.
• Item 9 - Receive Legislative Update.
• Item 10 - Receive Customer Enrollment Update and Monthly Call Center Report
• Item 11 - Receive Community Advisory Committee’s June 27, 2019 Meeting Summary.
• Item 12 - Approve Valley Clean Energy Employee Handbook update.
• Item 13 - Approve Valley Clean Energy’s final tariff sheets effective July 1, 2019.
• Item 16 - Receive Second Quarter 2019 Procurement Update.
• Item 17 - Receive Biannual Enterprise Risk Management (ERM) report.
• VCE 7/11/19 Board Meeting Packet
• VCE 7/11/19 Board Meeting Materials
• VCEA 7/11/19 Approved Board Meeting Minutes

Date/Time: June 27, 2019  10:30 am

Location: Yolo County Board of Supervisors Chambers, 625 Court Street, 2nd Floor, Woodland, CA 95695

Meeting Materials

• 6/27/19 Special VCE Board Meeting Agenda: Closed Session
• VCEA 6/27/19 Board Meeting Minutes

Date/Time: June 17, 2019  5:30 pm

Location: City of Woodland Council Chambers, 2nd Floor, 300 1st Street, Woodland, CA 95695

Meeting Materials

• VCE 6/17/19 Special Board Meeting Agenda
• Item 5 - Approval of draft April 11, 2019 Board Meeting Minutes.
• Item 6 - Receive 2019 Long Range Calendar.
• Item 7 - Receive Financial Updates – March 31, 2019 and April 30, 2019 (unaudited).
• Item 8 - Receive June 7, 2019 Regulatory Update provided by Keyes & Fox.
• Item 9 - Receive Legislative Update.
• Item 10 - Receive Customer Enrollment Update.
• Item 11 - Receive Community Advisory Committee’s Meeting Summaries.
• Item 12 - Consider Community Advisory Committee’s recommendation of positions on legislative bills.
• Item 13 - Consideration of Reappointment/Appointment of Community Advisory Committee Members.
• Item 14 - Approval of extending the waiving of opt-out fees for one more year.
• Item 15 - Approval of Task Order 6 of the SMUD Professional Services Agreement - expansion of Valley Clean Energy service to Winters, CA.
• Item 16 - Approval of extension of Consultant Donald Dame contract and increase the contract amount.
• Item 17 - Authorize Interim General Manager to enter into a legal services agreement to continue legal services with Harriet Steiner from Best, Best & Krieger.
• Item 18 - Approval of VCE’s New Rate Structure and Dividend Program Guidelines and Amendment 11 to Task Order 2 SMUD Agreement.
• Item 19 - Approval of enrollment of NEM legacy accounts beginning January 2020; revision to the approved NEM Policy; and, Amendment 12 to Task Order 2 of SMUD Agreement.
• Item 20 - Approval of Fiscal Year 2019/2020 Operating Budget.
• Item 20 - UPDATED Staff Report, FY19/20 Operating Budget and Resolution
• Item 22 - Approval of Amendment #1 to the VCE Wholesale Energy Risk Management Policy.
• VCE 6/17/19 Special Board Meeting Packet
• VCEA 6/17/19 Special Board Meeting UPDATED Packet with updated Item 20
• VCEA 6/17/19 Special Board Meeting Materials
• VCEA 6/17/19 Board Meeting Minutes

Date/Time: April 11, 2019  5:30 pm

Location: City of Davis Community Chambers, 23 Russell Boulevard, Davis, CA 95616

Meeting Materials

• VCE 4/11/19 Board Meeting Agenda
• Item 5 - Approval of draft March 14, 2019 Board Meeting Minutes
• Item 6 - Receive 2019 Long Range Calendar
• Item 7 - Receive Financial Update – February 28, 2019 (unaudited) financial statement
• Item 8 - Receive April 4, 2019 Regulatory Update provided by Keyes & Fox
• Item 9 - Receive Customer Enrollment Update
• Item 10 - Receive Community Advisory Committee’s March 28, 2019 Meeting Summary
• Item 11 - Receive copy of signed Amendment 7 to Task Order 4 of SMUD Agreement
• Item 12 - Approve Amendments 8, 9, and 10 to SMUD Agreement
• Item 13 - Approve extension to the River City Bank revolving line
• Item 14 - Receive informational report on the reimbursable Staffing expenses from Member Agencies
• Item 16 - Review Long-Term Renewable Solicitation Short List results and pending recommendation to Board
• VCE 4/11/19 Board Meeting Packet
• VCE 4/11/19 Board Meeting Materials
• Approved 4/11/19 Board Meeting Minutes
• VCEA Recorded 4/11/19 Board Meeting

Date/Time: March 14, 2019  5:30 pm

Location: City of Woodland Council Chambers, 300 1st Street, 2nd Floor, Woodland, CA 95695

Meeting Materials

• Agenda
• Item 5 - Approval of Draft January 23, 2019 Special Meeting Minutes.
• Item 6 - Receive 2019 Long Range Calendar.
• Item 7 - Receive Financial Updates – December 31, 2018 and January 31, 2019 (unaudited) financial statements.
• Item 8 - Receive March 7, 2019 Regulatory Update provided by Keyes & Fox.
• Item 9 - Receive March 6, 2019 Customer Enrollment Update and Monthly Call Center Report as of February 24, 2019.
• Item 10 - Receive Community Advisory Committee’s January 24, 2019 and February 28, 2019 Meeting Summaries.
• Item 11 - Adopt Resolution authorizing the Board to disclose information to member agencies of the Joint Powers Agency pursuant to Government Code Section 54956.96.
• Item 12 - Receive update and approve continuation of Peak Day Pricing Pilot Program.
• Item 13 - Receive UltraGreen (100% Renewable) Costs and Benefits Information to Local Governments. 
• Item 15 - Review and provide feedback on the preliminary draft Fiscal Year 2019/2020 Operating Budget.
• Item 16 - Review and provide feedback on the draft approach of the new Rate Structure / Dividend Guidelines.
• Item 17 - Receive information about the Residential Time of Use Rate Classes.
• Item 18 - Review and approve the updated Valley Clean Energy Strategic Marketing & Communications Plan.
• 3/14/2019 Board Packet
• 3/14/19 Board Meeting Slides

Date/Time: January 23, 2019  5:30 pm

Location: 625 Court Street, Room 206, Woodland, CA 95695

Meeting Materials

• Agenda
• Item 5 – Approval of Draft December 13, 2018 Meeting Minutes.
• Item 6 – Receive 2019 Long Range Calendar.
• Item 7 - Receive Financial Update – November 30, 2018 (unaudited) financial statements.
• Item 8 - Receive January 16, 2019 Regulatory Update provided by Keyes & Fox.
• Item 9 - Receive January 14, 2019 Customer Enrollment Update and Monthly Call Center Report as of January 9, 2019.
• Item 10 - Approve contract extensions of Energy Services Consultants: LEAN Energy and Donald Dame.
• Item 11 - Approve contract amendment to extend term, revise scope of services, and increase contract amount of Keyes & Fox, Regulatory Counsel.
• Item 12 - Approve proposal to retain Pacific Policy Group for lobbying services.
• Item 13 - Approve updates to Valley Clean Energy Employee Handbook.
• Item 14 - Update Procurement Authority / Adopt the VCEA Short Term Procurement Guide revisions and approve Financial Delegation for Staff and SMUD to procure energy for 2020 consistent with the VCEA Procurement Policy and Short-Term Procurement Guide.
• 1/23/19 Board Packet
• 1/23/19 Board Meeting Slides

Date/Time: December 13, 2018  5:30 pm

Location: City of Davis Community Chambers, 23 Russell Blvd., Davis, CA 95616

Meeting Materials

• Board Packet
• Agenda
• Item 4 - Approval of Draft November 1, 2018 Special Meeting (PCIA Workshop) and Draft November 15, 2018 Special Meeting Minutes
• Item 5 - Receive Long Range Calendars
• Item 6 - Receive Financial Update – October 31, 2018 (unaudited) financial statements
• Item 7 - Receive December 5, 2018 Regulatory Update provided by Keyes & Fox
• Item 8 - Receive Customer Enrollment Update as of December 7, 2018
• Item 9 - Receive Community Advisory Committee’s December 3, 2018 Meeting Summary
• Item 10 - Request to approve Amendment 6 to amend Task Order No. 4 (Operational Staff Services) of the Sacramento Municipal Utility District (SMUD) Professional Services Agreement to extend the Task Order to March 1, 2019.
• Item 11 - Board Consideration of Appointment of City of Woodland Resident to Community Advisory Committee
• Item 12 - Staff Recommendation to Proceed/Complete PCC-2 Renewable Power Procurement for 2019
• 12-13-18 Meeting Slides
• VCEA Recorded 12/13/18 Board Meeting

Date/Time: November 15, 2018  5:30 pm

Location: Yolo County Board of Supervisors Chambers, 625 Court Street, Room 206, Woodland, CA 95695

Meeting Materials

• 11-15-18 VCE Special Board Meeting Packet - updated 11/13/18 
• Agenda
• Item 4 – Approval of Draft October 18, 2018 Special Meeting Minutes
• Item 5 – Receive Long Range Calendars
• Item 6 – Receive Financial Update
• Item 7 – Receive November 7, 2018 Regulatory Update provided by Keyes & Fox
• Item 8 – Receive Customer Enrollment Update as of November 7, 2018
• Item 9 – Receive Community Advisory Committee’s (CAC) October 29, 2018 Meeting Summary; comments on November 1, 2018 Special Board meeting / Power Charge Indifference Adjustment workshop; and, First Year Progress Report
• Item 10 – Approve revised Community Advisory Committee “Charge”
• Item 11 – Approve Solicitation and Appointment process to the Community Advisory Committee and confirm appointments of current CAC Members to terms of service
• Item 12 – Approve Marketing and Outreach Vendor and Authorize Interim General Manager to negotiate and enter into a contract
• Item 14 – Approve modifications to Valley Clean Energy’s rate structure, rate discount, and postponement of Net Energy Metering Customer enrollment for 2019 to address financial impacts related to the California Public Utilities Commission’s October 11, 2018 Power Charge Indifference Adjustment (PCIA) decision and other power cost related factors
• 11/15/18 Special Board Meeting Slides
• Approved 11/15/18 Board Special Meeting Minutes

Date/Time: November 1, 2018  5:30 pm

Location: Yolo County Board of Supervisors Chambers, 625 Court Street, Room 206, Woodland, CA 95695

Meeting Materials

• Agenda
• Item 5 – STAFF REPORT – Continuing discussion on California Public Utilities Commission’s decision on the Power Charge Indifference Adjustment
• 11/1/18 Special Board meeting-PCIA workshop materials
• Approved 11/1/18 Board Special Meeting Minutes

Date/Time: October 18, 2018  6:00 pm

Location: Yolo County Library Davis Branch, Blanchard Room, 315 E 14th St, Davis, CA 95616

Meeting Materials

• Agenda
• Item 4 – Approval of Draft September 13, 2018 Meeting Minutes
• Item 5 – Receive Long Range Calendars (2018 and 2019)
• Item 6 – Accept Financial Statement – August 31, 2018 (unaudited) financial statements (with revised comparative information from July 31, 2018)
• Item 7 – Request to approve contract between Automate Mailing Service and Valley Clean Energy in the amount not to exceed $100,000 for a two-year term to provide printing, mailing, and processing services
• Item 8 – Request to amend Circlepoint contract for customer outreach and marketing services by increasing the contract amount by $30,000 for a new not to exceed amount of $428,035
• Item 9 – Request to amend Task Order No. 4 (Operational Staff Services) of the Sacramento Municipal Utility District (SMUD) Professional Services Agreement to include a Staff Member as “on call proxy Power Director” and to modify the Key Account Representative position to an as needed, hourly basis
• Item 10 – Receive Keyes & Fox Regulatory Update dated October 10, 2018
• Item 11 – Receive Customer Enrollment Update as of October 10, 2018
• Item 12 – Receive October 1, 2018 Community Advisory Committee Meeting report
• Item 13 – Request to approve the Community Advisory Committee Solicitation, Selection and Appointment Policy basis
• Item 15 – Receive and approve audited financial statements for the period of January 1, 2017 (inception) to June 30, 2018 presented by James Marta & Company
• Item 17 – VCEA Staff Report on Quarterly Procurement Update
• Special Board Meeting Packet: 10-18-2018, includes Item 17 (updated 10/15/18)
• 10/18/18 Meeting Slides

Date/Time: September 13, 2018  5:30 pm

Location: Woodland City Council Chambers, 300 1st Street, Woodland, CA 95695

Meeting Materials

• Amended Agenda
• Agenda
• Item 4 – Approval of Draft July 12, 2018 Meeting Minutes
• Item 5 – Receive Long Range Calendars
• Item 6 – Receive June 30, 2018 and July 31, 2018 draft unaudited Financial Statements
• Item 7 – Approval of Retirement Plans: 401(a) Discretionary Defined Contribution Plan and 457(b) Deferred Compensation Plan
• Item 8 – Approval of Contract Extensions LEAN Energy and Donald Dame
• Item 9 – Yolo County Public Agency Risk Management Insurance Authority (YCPARMIA) Approval of Resolution authorizing Application to the Director of Industrial relations for a Certificate of Consent to Self-Insure Workers Compensation Liabilities
• Item 10 – Receive Regulatory Update
• Item 11 – Receive Customer Enrollment Update
• Item 12 – Approve “Standard Green” as the name for VCEA’s standard electricity offering
• Item 13 – Receive CAC Meeting Update and Recommendations
• Item 15 – Net Energy Metering (NEM) Policy Amendment (Action)
• Item 16 – Joint Powers Agency New Member Application Policy (Action)
• Item 17 – Update on Long Term Renewables Procurement Solicitation (Informational)
• Full Packet
• Amended Full Packet
• 9/13/18 Board Meeting Slides

Date/Time: July 12, 2018  5:30 pm

Location: Woodland City Council Chambers, 2nd Floor, 300 1st Street, Woodland, CA 95695

Meeting Materials

• Agenda
• Item 4 - Approval of Draft June 6, 2018 Meeting Minutes
• Item 5 - Receive Long Range Calendar
• Item 6 - Approval of VCEA Budget Policy
• Item 7 - Approval of Financial Auditor Contract with James Marta and Company
• Item 8 - Receive Regulatory and Legislative Update
• Item 10 - Receive CAC Meeting Update
• Item 11 - Receive May 31, 2018 Financial Statements
• Item 12 - Net Energy Metering (NEM) Policy
• Item 13 - Integrated Resource Plan (IRP)
• Item 14 - Legislative Positions (Senate Bill 100 and Assembly Bill 813)
• Full Packet – updated 7/9/18 with Item 11 Information
• 7/12/18 Meeting Slides

Date/Time: June 6, 2018  

Meeting Materials

• AGENDA
• Item 4 – Appointment of Secretary to VCEA Joint Powers Agency
• Item 5 – Approval of Draft May 10, 2018 Meeting Minutes
• Item 6 – Long Range Calendar
• Item 7 – Approval of VCEA Operating Budget for Fiscal Year 2018/2019
• Item 8 – Regulatory and Legislative Update
• Item 9 – Customer Enrollment Update
• Item 10 – CAC Meeting Update
• Item 11 – Recognition of VCEA Board Member Robb Davis for Service to Valley Clean Energy (Ceremonial)
• Item 12 – Integrated Resource Plan (Informational)
• Item 13 – Suspension of Forward PCC-2 Renewable Procurements (Action)
• FULL PACKET
• Meeting Slides from VCEA 6-6-2018 Board Meeting

Date/Time: June 1, 2018  4:30 pm

Location: Dresbach Hunt-Boyer Mansion, 604 Second Street, Davis, CA 95616

Meeting Materials

• Agenda
• No meeting minutes.

Date/Time: May 10, 2018  5:30 pm

Location: Woodland City Council Chambers, 300 1st Street, Woodland 95695

Meeting Materials

• Agenda
• Item 4 – Minutes from March 22, 2018 Board Meeting
• Item 5 – April 25, 2018 Board Meeting Recap
• Item 6 – Long Range Calendar
• Item 7 – Regulatory and Legislative Update
• Item 8 – Customer Enrollment Update
• Item 9 – Revised Tariff Sheets Reflecting 2.5% Generation Rate Discount
• Item 10 – Amended Customer Data Policy to clarify customer data storage standard
• Item 11 – Financial Lock Box Control Agreement and Financial Reserve Account Control Agreement with SMUD and River City Bank
• Item 12 – VCE Financial Update – March 31, 2018
• Item 13 – Community Advisory Committee Report – May 10, 2018
• Item 14 – Line of Credit/Loan Documents with River City Bank to provide working capital to fund power purchases, initial operations and reserves as needed to support power purchases
• Item 15 – VCE/SMUD Renewable Power Recontracting Master Agreement to transfer power contracts from SMUD to VCE
• Item 16 – VCE/SMUD Services Contract Task Order 5 for Long Term Energy Procurement Support
• Item 17 – Peak Day Pricing Pilot Program
• Full Packet
• Meeting Slides from 5-10-2018 Board Meeting

Date/Time: April 25, 2018  5:30 pm

Location: Woodland City Council Chambers, 300 1st Street, Woodland 95695

Meeting Materials

• Agenda
• Item 4 - Draft Minutes from March 22, 2018 Board Meeting
• Item 5 - Long Range Calendar
• Item 6 - Regulatory and Legislative Update
• Item 7 -  Revised Tariff Sheets Reflecting 2.5% Generation Rate Discount
• Item 8 - Amended Customer Data Policy to clarify VCE’s ability to remove customer data.
• Item 9 - Community Advisory Committee Report – April 9, 2018 meeting
• Item 10 - Line of Credit/Loan Documents with River City Bank to provide working capital to fund power purchases, initial operations and reserves as needed to support power purchases
• Full Packet
• Slide Presentation VCEA Board Meeting April 25, 2018
• Approved 4/25/18 Board Meeting Minutes

Date/Time: March 22, 2018  5:30 pm

Location: Woodland City Council Chambers, 300 1st Street, Woodland 95695

Meeting Materials

• Agenda
• Item 4 - Draft Minutes from February 8, 2018 Board Meeting
• Item 5 - Regulatory and Legislative Update
• Item 6 - Correct Typographical Error on Delegations for 2018 and 2019 Power Procurement
• Item 7 - Authorization to Retain Keyes & Fox LLP for Legal and Regulatory Services
• Item 8 - Long Range Calendar
• Item 9 - Enterprise Risk Management Policy for VCE
• Item 10 - VCE UltraGreen Policy/Rate for the 100% Renewable Energy Customer Option
• Item 11 - Energy Rates, Power Mix, and Budgets
• Full Packet
• Meeting Slides
• Approved 3/22/18 Board Meeting Minutes

Date/Time: February 8, 2018  5:30 pm

Location: Davis Community Chambers, 23 Russell Blvd, Davis CA, 95616

Meeting Materials

• Agenda
• Item 4 - Approval of Minutes from January 18, 2018 Board Meeting
• Item 5 - Delegation of Authority for Certain Regulatory and Legislative Matters
• Item 6 - Approval of Regulatory and Legislative Review and Action Policy
• Item 7 - Approval of Organization Audit Schedule
• Item 8 - Long Range Calendar
• Item 9 - Approve Resolution Adopting Net Energy Metering (NEM) Policy
• Item 10 - Communications Plan Update and Review of Customer Notification Material
• Item 11- Introduction of Draft Enterprise Risk Policy
• Item 12 - Introduction of Ultra Green Policy – 100% Renewable Customer Option
• Full Packet
• Meeting Slides - VCEA Board Meeting 2-8-2018
• Approved 2/8/18 Board Meeting Minutes

Date/Time: January 18, 2018  5:30 pm

Location: 625 Court Street, Woodland CA 95695

Meeting Materials

• Agenda
• 4. Minutes from December 14, 2017 Board Meeting
• 5. Regulatory and Legislative Update
• 6. Long Range Calendar
• 7. PG&E Service Agreement and Authorization to submit VCEA CPUC Bond
• 8. Adopt VCEA Personnel Policy
• 9. Communications Plan Update
• 10. Recognition of Service – Community Advisory Committee Member Amanda Beck
• 11. VCEA Policies - UPDATED
• 12. VCEA Short Term Procurement Guide and Financial Delegation for Staff and SMUD to procure energy for 2018 and 2019
• Full Packet
• Approved 1/18/18 Board Meeting Minute

Date/Time: December 14, 2017  5:30 pm

Location: Davis Community Chambers 23 Russell Blvd, Davis CA 95616

Meeting Materials

• Agenda
• Minutes from November 16, 2017 Board Meeting
• Regulatory and Legislative Update
• Long Range Calendar
• Approval of VCEA Contract for Insurance Coverage with YCPARMIA
• Approval of Full Membership in CalCCA – CCA Trade Association
• Fiscal Update –Pre Program Launch Projected Expenditures
• Credit and Banking Services Vendor and Authorization of Contract Negotiations
• VCEA Staffing Plan and Direction to Proceed with VCEA Employee Recruitment
• SMUD Services Agreement Task Order 4 related to VCEA Organizational Staffing
• Financial Reserve Policy
• Power Mix Targets and Target Electricty Rates for Calendar year 2018
• Wholesale Energy Risk Managememt Policy
• Full Packet
• Slides from 12-14-17 Board Meeting
• VCEA-12_14_17-Board-Meeting-Slides.pdf

Date/Time: November 16, 2017  5:30 pm

Meeting Materials

• Agenda – November 16, 2017
• Item 4 – Approval of Minutes from October 12, 2017 Board Meeting
• Item 5 – Approval of Consultant Contract Extensions for LEAN Energy and Don Dame to continue to provide launch support services to VCEA
• Item 6 – Authorization for VCEA staff to Negotiate a Banking and Credit Services Agreement for Board Consideration and Action at a Future Board Meeting
• Item 7 – Regulatory and Legislative Update
• Item 8 – Long Range Calendar
• Item 9 – Approval of Task Order 3 of SMUD Services Agreement related to the provision of Wholesale Energy Services
• Item 10 – Approval of VCEA Strategic Marketing and Communications Plan
• Item 11 – Approval of Amended VCEA Implementation Budget for Fiscal Year 2017/18 and Fiscal Management Update
• Item 12 – Initial Consideration of the Draft VCEA Organizational Staffing Plan
• Item 13 – Review of Wholesale Power Procurement and Risk Managememt Policy
• Item 14 – Review of Updated Load Forecast and Procurement Approach
• Item 15 – Approval of VCEA Vision Statement
• Full Packet
• Meeting Slides - 11-16-2017 VCEA Board Meeting
• Approved 11/16/17 Board Meeting Minutes

Date/Time: October 12, 2017  5:30 pm

Location: City of Davis Community Chambers 23 Russell Blvd, Davis CA 95616

Meeting Materials

• VCEA Agenda 10 12 2017
• Item 4 Minutes from September 20 2017 Board Meeting
• Item 5 VCEA Staff Report Regulatory and Legislative Update 10 12 2017
• Item 6 VCEA Staff Report Long Range Calendar 10 12 2017
• Item 7 VCEA Staff Report Implementation Plan 10 12 2017
• Item 8 Services Agreement with SMUD
• Item 9 VCEA Staff Report Program Outreach 10 12 2017
• VCEA Board Meeting Slides 10 12 2017
• Supplemental meeting materials – Agenda Item 8 – VCEA/SMUD Agreement for Professional Services for Implementation and Operational Services
• Approved 10/12/17 Board Meeting Minutes

Date/Time: September 30, 2017  5:30 pm

Location: Yolo County Board of Supervisors Chambers, 625 Court Street, Room 204, Woodland CA 95691

Meeting Materials

• Board Meeting Minutes
• Valley Clean Energy Alliance Board Meeting for September 20, 2017
• Item 5 VCEA Revised Board Meeting Schedule
• Item 6 VCEA Long Range Calendar
• Item 7 VCEA Staff Report Implementation Update 9 20 17
• Item 8 VCEA Staff Report Discussion of VCEA Implementation Plan
• Item 9 VCEA Staff Report VCEA Branding and Communications Plan
• Item 10 VCEA Staff Report Regulatory and Legislative Update w ATT Lean Energy
• Item 11 VCEA Staff Report Advisory Committee Charge
• PPT Meeting Slides from 9-20-2017 Meeting
• Approved 9/20/17 Board Meeting Minutes

Date/Time: August 31, 2017  5:30 pm

Location: Yolo County Board of Supervisors Chambers, 625 Court Street, Woodland, CA 95695

Meeting Materials

• Valley Clean Energy Alliance Board Meeting Agenda for August 31, 2017
• Board Meeting Minutes
• Item 5 VCEA Staff Report Revised Meeting Schedule 8 31 17
• Item 6 VCEA Staff Report w ATT Regulatory Legislative Update 8 31 17
• Item 7 VCEA Staff Report wATT Long Range Calendar 8 31 17
• Item 8 VCEA Staff Report wATT Service Option Selection 8 31 17
• Item 9 VCEA Staff Report Implementation Update 8 31 17
• Item 10 VCEA Staff Report wATT FY 17 18 Budget Adopt 8 31 17
• Approved 8/31/17 Board Special Meeting Minutes

Date/Time: July 25, 2017  5:30 pm

Location: Yolo County Board of Supervisors Chambers, 625 Court Street, Woodland, CA 95695

Meeting Materials

• Valley Clean Energy Alliance Board Meeting Agenda for July 25, 2017
• Board Meeting Minutes
• Item 4 VCEA Minutes 06 13 2017 DRAFT
• Item 5 VCEA Minutes 06 27 2017 DRAFT
• Item 6 VCEA Staff Report Summer Meeting Schedule 7 25 17
• Item 7 VCEA Staff Report Interim General Manager 7 25 17
• Item 8 VCEA Staff Report Implementation Update 7 25 17
• Item 9 VCEA Staff Report Coop Agreement Woodland 7 25 17
• Item 10 VCEA Staff Report Service Options 7 25 17
• Item 11 VCEA Staff Report Outreach Vendor Selection 7 25 17
• Item 12 VCEA Staff Report Implementation Plan Preview 7 25 17
• Item 13 VCEA Staff Report Advisory Committee Charge 7 25 17
• Item 14 VCEA Long Range Calendar 7 25 17
• VCEA Board Mtg Slides 7 25 2017
• Approved 7/25/17 Board Meeting Minutes

Date/Time: June 27, 2017  5:30 pm

Location: Yolo County Board of Supervisors Chambers, 625 Court Street, Room 206, Woodland, CA 95695

Meeting Materials

• Valley Clean Energy Alliance Board Special Meeting Agenda for June 27, 2017
• Board Meeting Minutes

Date/Time: June 13, 2017  5:30 pm

Location: City of Davis, Council Chambers 23 Russell Blvd., Davis, CA 95616

Meeting Materials

• Board Meeting Minutes
• Valley Clean Energy Alliance Board Meeting Agenda for June 13, 2017
• Item 3 VCEA Staff Report Woodland Membership 6 13 17 w ATT
• Item 6 VCEA Minutes 05 09 2017 DRAFT
• Item 7 VCEA Staff Report Implementation Update 6 13 17 w ATT
• Item 8 VCEA Staff Report Advisory Committee Appts 6 13 17
• Item 9 VCEA Staff Report June 2017 Regulatory Legislative Update 6 13 17 w ATT
• Item 10 VCEA Board Meetings Long Range Calendar 6 13 17
• VCEA Board Mtg Slides 6 13 2017
• Approved 6/13/17 Board Meeting Minute

Date/Time: May 9, 2017  5:30 pm

Location: City of Davis, Council Chambers, 23 Russell Blvd., Davis, CA 95616

Meeting Materials

• Valley Clean Energy Alliance Board Meeting Agenda for May 9, 2017
• Valley Clean Energy Alliance Board Meeting Minutes for May 9, 2017
• Item 4 VCEA Minutes 04 11 2017 DRAFT
• Item 5 VCEA Staff Report Implementation Update 5 9 17
• Item 6 VCEA Staff Report Woodland Membership Request 5 9 17
• Item 7 VCEA Staff Report wATTs Regulatory Legislative Update 5 9 17
• Item 8 VCEA Board Meetings Long Range Calendar 5 9 17
• Valley Clean Energy Alliance Board Meeting Agenda for May 9, 2017
• VCEA Board Mtg Slides 5 9 2017
• Approved 5/9/17 Board Meeting Minutes

Date/Time: April 15, 2017  8:45 am

Location: Yolo County Board Offices, 600 A Street, Conference Room, Davis, CA 95616

Meeting Materials

• Valley Clean Energy Alliance Board Special Meeting Agenda for April 15, 2017

Date/Time: April 11, 2017  5:30 pm

Location: City of Davis, Council Chambers, 23 Russell Blvd., Davis, CA 95616

Meeting Materials

• Valley Clean Energy Alliance Board Meeting Agenda for April 11, 2017
• Valley Clean Energy Alliance Board Meeting Minutes for April 11, 2017
• Item 4 VCEA Minutes 02 14 2017 draft
• Item 5 VCEA Staff Report Lean Contract Transfer ATTs 4 11 17
• Item 6 VCEA Staff Report Implementation Update
• Item 7 VCEA Staff Report Advisory Committee Appts
• Item 8 VCEA Staff Report Regulatory and Legislative Update
• Item 9 VCEA Board Meetings Long Range Calendar
• VCEA Board Mtg Slides 4 11 2017
• VCEA Board Mtg 4 11 2017 Don Dame Presentation
• Approved 4/11/17 Board Meeting Minutes

Date/Time: February 14, 2017  5:30 pm

Location: City of Davis, Council Chambers, 23 Russell Blvd., Davis, CA 95616

Meeting Materials

• VCEA Feb 2017 Board Agenda
• VCEA Feb 2017 Board Minutes
• Item 4 VCEA Jan 2017 Board Minutes w ATT
• Item 5 VCEA Implementation Updates
• Item 6 VCEA Implementation Actions
• Item 7 Regulatory Update
• VCEA Board Meetings Long Range Calendar 2 14 17
• VCEA Board Mtg 3 Slides 2 14 17
• Approved 2/14/17 Board Meeting Minutes

Date/Time: January 17, 2017  5:30 pm

Location: Yolo County Board of Supervisor Chambers, 625 Court Street, Room 206, Woodland, CA 95695

Meeting Materials

• Valley Clean Energy Alliance Board Meeting Agenda for January 17, 2017
• Valley Clean Energy Alliance Board Meeting Minutes for January 17, 2017
• Item 4 VCEA Minutes 12 13 2016 draft
• Item 5 VCEA Staff Report Implementation Update
• Item 6 VCEA Critical Path Timeline
• Item 7 VCEA Stafff Rpt Budget and Financing
• Item 8 VCEA Jan 2017 Staff Report Regular Meeting Schedule
• VCEA Board Mtg 2 Slides 1 17 17
• Approved 1/17/17 Board Meeting Minutes

Date/Time: December 13, 2016  5:00 pm

Location: City of Davis, Council Chambers, 23 Russell Blvd, Davis, CA 95616

Meeting Materials

• Valley Clean Energy Alliance Board Meeting Agenda for December 13, 2016
• Valley Clean Energy Alliance Board Meeting Minutes for December 13, 2016
• Item 06 VCEA Staff Report Election of Officers
• Item 07 VCEA Staff Report Program Name Mission
• Item 08 VCEA Staff Report Conflict of Interest Code
• Item 09 VCEA Staff Report Implementation Update
• Item 10 VCEA Staff Report City Cooperation Agreement
• Item 11 VCEA Staff Report County Cooperation Agreement
• Item 12 VCEA Staff Report Treasurer Fiscal Agreement
• Item 13 Establishment of VCEA Advisory Committee
• Item 14 VCEA Staff Report Board Meeting Schedule
• VCEA Board Mtg 1 Slides 12 13 16
• Approved 12/13/16 Board Meeting Minutes