The Community Advisory Committee (CAC) has cancelled their April 30, 2018 meeting.
The next CAC meeting is scheduled for Monday, June 4, 2018 at 5:30 p.m. to be held in the Davis Senior Center located at 646 “A” Street, Davis, CA 95616.
Archives: Meetings
April 25, 2018
Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
April 25, 2018
5:30 PM
Woodland City Council Chambers, 300 1st Street, Woodland 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis),
Lucas Frerichs (Chair/City of Davis), Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)
5:30 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
CONSENT AGENDA
4. Approval of Minutes from March 22, 2018 Board Meeting
5. Approval of Long Range Calendar
6. Regulatory and Legislative Update
7. Approval of Revised Tariff Sheets Reflecting 2.5% Generation Rate Discount
8. Approval of Amended Customer Data Policy to clarify VCE’s ability to remove customer data.
9. Community Advisory Committee Report – April 9, 2018 meeting
REGULAR AGENDA
10. Approval of Line of Credit/Loan Documents with River City Bank to provide working capital to fund power purchases, initial operations and reserves as needed to support power purchases (Action)
11. Program Outreach/Customer Enrollment Update (Informational)
12. Integrated Resource Plan April 25, 2018 Workshop – Agenda Review (Informational)
13. Small Scale/Local Renewable Energy Production Potential – Presentation (Informational)
14. Community Advisory Committee Report (Informational)
15. General Manager’s Report (Informational)
16. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
17. Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at:https://valleycleanenergy.org/about-us/meetings/
MEETING MATERIALS
Item 4 – Draft Minutes from March 22, 2018 Board Meeting
Item 6 – Regulatory and Legislative Update
Item 7 – Revised Tariff Sheets Reflecting 2.5% Generation Rate Discount
Item 8 – Amended Customer Data Policy to clarify VCE’s ability to remove customer data.
Item 9 – Community Advisory Committee Report – April 9, 2018 meeting
April 26, 2018 – Integrated Resource Plan Workshop
Meeting of the Community Advisory Committee (CAC)
of the Valley Clean Energy Alliance (VCEA)
Integrated Resource Plan Workshop
April 26, 2018
6:00 PM
Woodland Community & Senior Center, 2001 East Street, Woodland, 95776
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Committee members and other staff.
Committee Members:
Mark Aulman, Marsha Baird (Secretary), Gerry Braun (Chair), Tom Flynn, Yvonne Hunter, Lorenzo Kristov, Christine Shewmaker (Vice-Chair), David Springer
6:00 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
REGULAR AGENDA
4. Agenda overview and meeting objective (10 min)
5. Intgrated Resource Plan overview, timelines and requirements (10 min)
6. Energy load forecasts and proposed approach (15 min)
A. Electric demand forecasts
B. Energy Efficiency and Demand Response/Demand Management
7. Resource Needs (10 min)
A. Energy
B. Capacity
C. Renewable Portfolio Standard (RPS) and Green House Gas (GHG)
8. Resource Options and Costs. (30 min)
A. Gas, Batteries, Wind and Solar local resources – availability, deliverability, and costs
9. Market Price Expectations (15 min)
10. CA Public Utilities Commission (CPUC) Compliant Portfolio – Example (10 min)
11. VCEA’s long term vision and initial plan for long term energy supply and programs (50 min)
12. Next Steps – preliminary recommendations for the resource plan for consideration by VCEA Management, Board and General Public (30 min)
13. Adjournment (Approximately 9:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the City of Davis website located at: valleycleanenergy.org/meetings.
MEETING MATERIALS
Integrated Resource Plan (IRP) Workshop Slide Presentation April 26, 2018
April 9, 2018
Meeting of the Community Advisory Committee (CAC) of the
Valley Clean Energy Alliance (VCEA)
April 9, 2018
5:30 PM
Woodland Community & Senior Center, 2001 East Street, Woodland, 95776
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Committee members and other staff.
Committee Members:
Mark Aulman, Marsha Baird (Secretary), Gerry Braun (Chair), Tom Flynn, Yvonne Hunter, Lorenzo Kristov, Christine Shewmaker (Vice-Chair), David Springer
5:30 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
4. Brief Advisory Task Group Reports
Representatives of active Task Groups will provide updates on on-going work. Task Group recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the Committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwised, the time allocation will be five minutes, including questions and answers. The Committee may decide to allocate additional time at the end of the regular agenda.
CONSENT AGENDA
5. Approval of Minutes from March 12, 2018 Committee Meeting.
REGULAR AGENDA
6. Discussion. Integrated Resource Plan Workshop
A. Purpose
B. Agenda
7. Discussion. Report on March 22 VCE Board Meeting
8. Discussion. Outreach Update
A. General
B. Net Energy Metering
9. Discussion. Chair/Vice-Chair Report
A. Meeting with VCE Board Chair & Vice Chair – Attachment
10. Review Long Range Calendar
11. Advisory Committee Member and Staff Announcements
Action items and reports from members of the Advisory Committee, including announcements, future agenda items, and reports on meetings and information which would be of interest to the Committee or the public.
12. Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the City of Davis website located at: valleycleanenergy.org/meetings.
Meeting Materials
Item 5 – Minutes from March 12, 2018 Committee Meeting
March 22, 2018
Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
March 22, 2018
5:30 PM
Woodland City Council Chambers, 300 1st Street, Woodland 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Chair/City of Davis), Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)
5:30 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
CONSENT AGENDA
4. Approval of Minutes from February 8, 2018 Board Meeting
5. Regulatory and Legislative Update
6. Correct Typographical Error on Delegations for 2018 and 2019 Power Procurement
7. Authorization to Retain Keyes & Fox LLP for Legal and Regulatory Services
8. Long Range Calendar
REGULAR AGENDA
9. Action. Recommendation to the Board on Adoption of an Enterprise Risk Management Policy for VCE.
10. Action. Recommendation to the Board on adoption of the VCE UltraGreen Policy/Rate for the 100% Renewable Energy Customer Option.
11. Action. Recommendations to the Board on Program Launch related Energy Rates, Power Mix, and Budgets.
A. Adoption of the Final Customer Rate Discount and Rate Table.
B. Adoption of the Final Power Mix to be Offered to Customers.
C. Adoption of the Power Procurement and Operational Budgets.
12. Integrated Resource Plan – Introduction and Schedule (Informational)
13. Community Advisory Committee Report (Informational)
14. General Manager’s Report (Informational)
15. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
16. Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at:https://valleycleanenergy.org/meetings/
MEETING MATERIALS
Item 4 – Draft Minutes from February 8, 2018 Board Meeting
Item 5 – Regulatory and Legislative Update
Item 6 – Correct Typographical Error on Delegations for 2018 and 2019 Power Procurement
Item 7 – Authorization to Retain Keyes & Fox LLP for Legal and Regulatory Services
Item 8 – Long Range Calendar
Item 9 – Enterprise Risk Management Policy for VCE
Item 10 – VCE UltraGreen Policy/Rate for the 100% Renewable Energy Customer Option
Item 11 – Energy Rates, Power Mix, and Budgets
March 12, 2018
Please Note: A PDF version of this agenda and all meeting materials is available at the bottom of this page.
Meeting of the Community Advisory Committee (CAC) of the
Valley Clean Energy Alliance (VCEA)
March 12, 2018
5:30 PM
Woodland Community & Senior Center, 2001 East Street, Woodland, 95776
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Committee members and other staff.
Committee Members:
Mark Aulman, Marsha Baird (Secretary), Gerry Braun (Chair), Tom Flynn, Yvonne Hunter, Lorenzo Kristov, Christine Shewmaker (Vice-Chair), David Springer
5:30 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
4. Brief VCEA Staff and Advisory Task Group Reports
Representatives of VCEA staff and active Task Groups will provide updates on on-going work. Task Group recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the Committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwised, the time allocation will be five minutes, including questions and answers. The Committee may decide to allocate additional time at the end of the regular agenda.
CONSENT AGENDA
5. Approval of Minutes from February 26, 2018 Committee Meeting.
6. Action. Approve Criteria to Prioritize Legislative/Regulatory issues for Increased Activity.
REGULAR AGENDA
7. Action. Review Board Workplan, Approve Recommended CAC Workplan updates, Approve Task Group Structure.
A. Board Workplan & CAC Workplan Updates, e.g. Net Energy Metering and regular customer notifications.
B. Task Group Structure, e.g. Energy Group
8. Action. Recommendation to the Board on Adoption of an Enterprise Risk Policy for VCE.
9. Action. Recommendation to the Board on adoption of the VCE UltraGreen Policy for the 100% Renewable Energy Customer Option.
10. Action. Recommendations to the Board on Program Launch related Energy Rates, Power Mix, and Budgets.
A. Adoption of the Final Customer Rate Discount.
B. Adoption of the Final Power Mix to be Offered to Customers.
C. Adoption of the Power Procurement and Operational Budgets.
11. Integrated Resource Plan – Introduction and Schedule (Informational)
12. Advisory Committee Member and Staff Announcements
Action items and reports from members of the Advisory Committee, including announcements, future agenda items, and reports on meetings and information which would be of interest to the Committee or the public.
13. Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the City of Davis website located at: valleycleanenergy.org/meetings.
MEETING MATERIALS
Item 5 – Draft Minutes February 26, 2018
Item 6 – Criteria to Prioritize Legislative/Regulatory issues for Increased Activity
Item 8 – Recommendation to the Board on Adoption of an Enterprise Risk Policy for VCE
Item 9 – Recommendations to the Board on Program Launch related Energy Rates, Power Mix, and Budgets
February 8, 2018
Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
February 8, 2018
5:30 PM
Davis Community Chambers, 23 Russell Blvd, Davis CA, 95616
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Chair/City of Davis), Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)
5:30 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
CONSENT AGENDA
4. Approval of Minutes from January 18, 2018 Board Meeting
5. Delegation of Authority for Certain Regulatory and Legislative Matters
6. Approval of Regulatory and Legislative Review and Action Policy
7. Approval of Organization Audit Schedule
8. Long Range Calendar
REGULAR AGENDA
9. Approve Resolution Adopting Net Energy Metering (NEM) Policy (Action)
10. Communications Plan Update and Review of Customer Notification Materials (Informational)
11. Introduction of Draft Enterprise Risk Policy (Informational)
12. Introduction of Ultra Green Policy – 100% Renewable Customer Option (Informational)
13. Community Advisory Committee Report (Discussion)
14. Regulatory and Legislative Update (Informational)
15. General Manager’s Report (Informational)
16. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
17. Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at: https://valleycleanenergy.org/meetings/
Meeting Materials
Item 4 – Approval of Minutes from January 18, 2018 Board Meeting
Item 5 – Delegation of Authority for Certain Regulatory and Legislative Matters
Item 6 – Approval of Regulatory and Legislative Review and Action Policy
Item 7 – Approval of Organization Audit Schedule
Item 9 – Approve Resolution Adopting Net Energy Metering (NEM) Policy
Item 10 – Communications Plan Update and Review of Customer Notification Materials
Item 11- Introduction of Draft Enterprise Risk Policy
Item 12 – Introduction of Ultra Green Policy – 100% Renewable Customer Option
Item 14 – Regulatory and Legislative Update
January 29, 2018
Meeting of the Advisory Committee of the
Valley Clean Energy Alliance (VCEA)
January 29, 2018
5:30 PM
Davis Senior Center – Activities Room, Davis Senior Center, 646 A St, Davis, CA 95616
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Committee members and other staff.
Committee Members:
Mark Aulman, Marsha Baird (Secretary), Gerry Braun (Chair), Tom Flynn, Yvonne Hunter, Lorenzo Kristov, Christine Shewmaker (Vice-Chair), David Springer
5:30 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
4. Brief VCEA Staff and Advisory Task Group Reports
Representatives of VCEA staff and active Task Groups will provide updates on on-going work. Task Group recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the Committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwised, the time allocation will be five minutes, including questions and answers. The Committee may decide to allocate additional time at the end of the regular agenda.
CONSENT AGENDA
5. Approval of Minutes from January 11, 2018 Committee Meeting
REGULAR AGENDA
6. Action. Review Board Workplan, Approve Recommended CAC Workplan updates, Approve Task Group Structure.
A. Board Workplan & CAC Workplan Updates
B. Task Group Structure
7. Action. Recommendation to the Board on Net Energy Metering (NEM) Policy
8. Discussion. Enterprise Risk Policy
9. Discussion. 100% Ultra Green Policy
10. Advisory Committee Member and Staff Announcements
Action items and reports from members of the Advisory Committee, including announcements, future agenda items, and reports on meetings and information which would be of interest to the Committee or the public.
11. Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the City of Davis website located at: valleycleanenergy.org/meetings.
Meeting Materials
Item 5 – Minutes from January 11, 2018
Item 6 – Board/CAC Workplan & CAC Task Group Structure
Item 7 – Net Energy Metering (NEM) Policy
Meeting Slides
Item 7 – Net Energy Metering (NEM) Policy
Item 8 – Enterprise Risk Policy
January 18, 2018
Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
January 18, 2018
5:30 PM
Yolo County Board of Supervisors
625 Court Street, Woodland CA 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Board Members:
Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis) Lucas Frerichs (Chair/City of Davis) Don Saylor (Yolo County), Tom Stallard (Vice Chair/City of Woodland)
5:30 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
CONSENT AGENDA
4. Approval of Minutes from December 14, 2017 Board Meeting
5. Regulatory and Legislative Update
6. Long Range Calendar
7. PG&E Service Agreement and Authorization to submit VCEA CPUC Bond
8. Adopt VCEA Personnel Policy
9. Communications Plan Update
10. Recognition of Service – Community Advisory Committee Member Amanda Beck
REGULAR AGENDA
11. Adopt VCEA Policies (Action):
A. Customer Terms and Conditions of Service Policy
B. Delinquent Accounts Policy
C. Data Privacy Policy
D. Data Secury Breach Policy
12. Adopt the VCEA Short Term Procurement Guide and approve Financial Delegation for Staff and SMUD to procure energy for 2018 and 2019 consistent with the VCEA Procurement Policy and Short Term Procurement Guide. (Action)
13. Introduction to Net Energy Metering (NEM) Policy Options (Discussion)
14. Community Advisory Committee Report (Discussion)
15. General Manager’s Report (Update)
16. Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
17. Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the Valley Clean Energy website located at: https://valleycleanenergy.org/meetings/
Meeting Materials
4. Minutes from December 14, 2017 Board Meeting
5. Regulatory and Legislative Update
6. Long Range Calendar
7. PG&E Service Agreement and Authorization to submit VCEA CPUC Bond
8. Adopt VCEA Personnel Policy
9. Communications Plan Update
10. Recognition of Service – Community Advisory Committee Member Amanda Beck
11. VCEA Policies – UPDATED
Approved 1/18/18 Board Meeting Minutes
January 11, 2018
Meeting of the Advisory Committee of the
Valley Clean Energy Alliance (VCEA)
January 11, 2018
5:30 PM
Woodland Senior & Community Center, 2001 East Street, Woodland, 95778
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Committee members and other staff.
Committee Members:
Mark Aulman, Marsha Baird (Secretary), Amanda Beck, Gerry Braun (Chair), Tom Flynn, Yvonne Hunter, Lorenzo Kristov, Christine Shewmaker (Vice-Chair), David Springer
5:30 PM CALL TO ORDER
1. Welcome and Roll Call
2. Approval of Agenda
3. Public Comment
This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
4. Brief VCEA Staff and Advisory Task Group Reports
Representatives of VCEA staff and active Task Groups will provide updates on on-going work. Task Group recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the Committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwised, the time allocation will be five minutes, including questions and answers. The Committee may decide to allocate additional time at the end of the regular agenda.
CONSENT AGENDA
5. Approval of Minutes from November 27, 2017 & December 4, 2017 Committee Meetings
6. Communications Plan Update
REGULAR AGENDA
7. Action. Review Board Workplan, Approve Recommended CAC Workplan updates, Approve Task Group Structure.
A. Board Workplan & CAC Workplan Updates
B. Task Group Structure and Brown Act Impacts on Committee Internal Communications.
C. Receive nominations and appoint an Energy Services Launch Task Group, formerly Portfolio, Program and Rates Task Group.
8. Information and Action. Power Procurement:
A. Action. Recommend Board Approval of Delegation of Authority to SMUD to begin execution of Procurement Plan.
B. Information: Status of Default and 100% RE Portfolio Specification and Targets
C. Information: Status of Procurement Plan Development and Task Group Review
9. Action. Recommend Board Approval of Customer and Data Policies.
10. Discussion. Advisory Committee Input to Definition of Net Energy Metering (NEM) Policy Options for Staff Evaluation and Board Consideration.
11. Advisory Committee Member and Staff Announcements
Action items and reports from members of the Advisory Committee, including announcements, future agenda items, and reports on meetings and information which would be of interest to the Committee or the public.
12. Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the City of Davis website located at: valleycleanenergy.org/meetings.
Meeting Materials
Item 5 – Minutes from Nov 27, 2017 & Dec 4, 2017
Item 6 – Communications Plan Update
Item 7 – Board Workplan & Task Group Structure
Item 9 – Customer & Data Policies
Slide Presentations
Item 8A – Portfolio Guide 1-11-18
Item 8B – Portfolio Mix 1-11-18
Item 9 – Customer and Data Policies 1-11-18
Item 10 – NEM Overview 1-11-18
Approved 1/11/18 CAC Meeting Minutes
December 14, 2017
A PDF version of this agenda and meeting materials are available at the bottom of this page.
Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
December 14, 2017
5:30 PM
Davis Community Chambers
23 Russell Blvd, Davis CA 95616
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis) Lucas Frerichs (Vice Chair/City of Davis) Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland)
5:30 PM CALL TO ORDER
- Welcome and Roll Call
- Elect 2018 Chair and Vice Chair (effective January 2018)
- Approval of Agenda
- Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
CONSENT AGENDA
- Approval of Minutes from November 16, 2017 Board Meeting
- Regulatory and Legislative Update
- Long Range Calendar
- Approval of VCEA Contract for Insurance Coverage with YCPARMIA
- Approval of Full Membership in CalCCA – CCA Trade Association
- Fiscal Update –Pre Program Launch Projected Expenditures
REGULAR AGENDA
- Approval of Credit and Banking Services Vendor and Authorization of Contract Negotiations (Action)
- Approval of VCEA Staffing Plan and Direction to Proceed with VCEA Employee Recruitment (Action)
- Approval of SMUD Services Agreement Task Order 4 related to VCEA Organizational Staffing (Action)
- Approval of Financial Reserve Policy (Action)
- Approval of Power Mix Targets and Target Electricty Rates for Calendar year 2018 (Action)
- Approval of Wholesale Energy Risk Managememt Policy (Action)
- Community Advisory Committee Report (Discussion)
- Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
- Ceremonial Presentation – Recognition of VCEA Anniversary
- Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the City of Davis website located at: /meetings/
Meeting Materials
- Minutes from November 16, 2017 Board Meeting
- Regulatory and Legislative Update
- Long Range Calendar
- Approval of VCEA Contract for Insurance Coverage with YCPARMIA
- Approval of Full Membership in CalCCA – CCA Trade Association
- Fiscal Update –Pre Program Launch Projected Expenditures
REGULAR AGENDA
- Credit and Banking Services Vendor and Authorization of Contract Negotiations
- VCEA Staffing Plan and Direction to Proceed with VCEA Employee Recruitment
- SMUD Services Agreement Task Order 4 related to VCEA Organizational Staffing
- Financial Reserve Policy
- Power Mix Targets and Target Electricty Rates for Calendar year 2018
- Wholesale Energy Risk Managememt Policy
Slide Presentation
December 4, 2017
Meeting of the Advisory Committee of the
Valley Clean Energy Alliance (VCEA)
December 4, 2017
5:30 PM
Davis Senior Center – Activity Room, 646 A Street, Davis CA 95616
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Committee members and other staff.
5:30 PM CALL TO ORDER
- Welcome and Roll Call
- Approval of Agenda
- Public Comment
This item is reserved for persons wishing to address the Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
- Brief VCEA Staff and Advisory Task Group Reports
Representatives of VCEA staff and active sub-committees may request time to provide updates on on-going work. Sub-committee recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwised, the time allocation will be five minutes, including questions and answers. The committee may decide to allocate additional time at the end of the regular agenda.
REGULAR AGENDA
- Action. Review Board Workplan and Approve Recommended CAC Workplan updates (5 minutes)
- Action. Consider recommendation to Board on Power Mix Targets and Rates for FY 2018-2019 (30 minutes)
- Receive ad hoc work group report on SMUD forecasting and scenario analysis results to date
- Review rates
- Consider recommendation to Board.
- Action. Consider recommendation to Board on proposed Operating Reserve Policy (15 minutes)
- Action. Consider recommendation to Board on proposed Wholesale Power Procurement and Risk Management Policy (15 minutes)
- Action. Consider recommendation to Board on proposed Organization Chart (15 minutes)
- Action. Receive nominations and appoint a Portfolio, Programs and Rates Task Group (5 minutes)
- Action. Consider recommendation to Board on proposed VCEA Legislative/Regulatory policy and procedures (15 minutes)
- Chair/Vice Chair Report
- Discussion. Next Meeting Agenda
- Board Member and Staff Announcements
Action items and reports from members of the Committee, including announcements, AB1234 reporting of meetings attended by Committee Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Committee or the public.
- Adjournment (Approximately 7:30 pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Committee. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection. The documents are also available on the City of Davis website located at: http://www.valleycleanenergyalliance.org/advisory-committee
Meeting Materials
Agenda
- Review Board Workplan and Approve Recommended CAC Workplan updates
- Power Mix Targets and Rates for FY 2018-2019
- Operating Reserve Policy
- Wholesale Power Procurement and Risk Management Policy
- Organization Chart
- Receive nominations and appoint a Portfolio, Programs and Rates Task Group
- VCEA Legislative/Regulatory policy and procedures
Handouts
- CalCCA Overview Presentation
- CalCCA Quarterly Update 2017
- Item 7 – Draft VCEA Financial Reserves Policy
- Policy Draft Summary – VCEA CAC 12/4/17 Meeting
- Slides from 12 04 2017 CAC Meeting
Approved 12/4/17 CAC Meeting Minutes
November 16, 2017
A PDF version of this agenda and meeting materials are available at the bottom of this page.
Meeting of the Board of Directors of the
Valley Clean Energy Alliance (VCEA)
November 16, 2017
5:30 PM
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Vice Chair/City of Davis), Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland)
5:30 PM Call to Order
- Welcome and Roll Call
- Approval of Agenda
- Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
Consent Agenda
- Approval of Minutes from October 12, 2017 Board Meeting
- Approval of Consultant Contract Extensions for LEAN Energy and Don Dame to continue to provide launch support services to VCEA
- Authorization for VCEA staff to Negotiate a Banking and Credit Services Agreement for Board Consideration and Action at a Future Board Meeting
- Regulatory and Legislative Update
- Long Range Calendar
Regular Agenda
- Approval of Task Order 3 of SMUD Services Agreement related to the provision of Wholesale Energy Services (Action)
- Approval of VCEA Strategic Marketing and Communications Plan (Action)
- Approval of Amended VCEA Implementation Budget for Fiscal Year 2017/18 and Fiscal Management Update (Action)
- Initial Consideration of the Draft VCEA Organizational Staffing Plan (Discussion)
- Review of Wholesale Power Procurement and Risk Managememt Policy (Discussion)
- Review of Updated Load Forecast and Procurement Approach (Informational)
- Approval of VCEA Vision Statement (Action)
- Community Advisory Committee Report (Discussion)
- Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
- Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.
Meeting Materials
- Item 4 – Approval of Minutes from October 12, 2017 Board Meeting
- Item 5 – Approval of Consultant Contract Extensions for LEAN Energy and Don Dame to continue to provide launch support services to VCEA
- Item 6 – Authorization for VCEA staff to Negotiate a Banking and Credit Services Agreement for Board Consideration and Action at a Future Board Meeting
- Item 7 – Regulatory and Legislative Update
- Item 8 – Long Range Calendar
- Item 9 – Approval of Task Order 3 of SMUD Services Agreement related to the provision of Wholesale Energy Services
- Item 10 – Approval of VCEA Strategic Marketing and Communications Plan
- Item 11 – Approval of Amended VCEA Implementation Budget for Fiscal Year 2017/18 and Fiscal Management Update
- Item 12 – Initial Consideration of the Draft VCEA Organizational Staffing Plan
- Item 13 – Review of Wholesale Power Procurement and Risk Managememt Policy
- Item 14 – Review of Updated Load Forecast and Procurement Approach
- Item 15 – Approval of VCEA Vision Statement
November 6, 2017
5:30 PM, Woodland Senior & Community Center – Room #4, 2001 East Street, Woodland, 95778
PDF version of agenda and meeting documents available at the bottom of this page.
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Advisory Committee and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Committee members and other staff.
Committee Members: Mark Aulman, Marsha Baird, Amanda Beck, Gerry Braun, Tom Flynn, Yvonne Hunter, Lorenzo Kristov, Christine Shewmaker, David Springer
5:30 PM Call to Order
- Welcome and Roll Call
- Approval of Agenda
- Public Comment
This item is reserved for persons wishing to address the Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
- Committee Member, Staff, Board Announcements
Representatives of VCEA staff and active sub-committees may request time to provide updates on on-going work. Sub-committee recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwised, the time allocation will be five minutes, including questions and answers. The committee may decide to allocate additional time at the end of the regular agenda.
Consent Agenda
- Approval of Minutes from September 27, 2017 Committee Meeting
Regular Agenda
- Action. Consider Adoption of Community Advisory Committee Long Range Calendar/ Work Plan. The purpose of the Calendar/Work Plan is to plan future agenda items based on topics to be covered at upcoming VCEA Board meetings. (25 minutes)
- Action. Launch Phase Outreach Task Group Recommendation on Draft Valley Clean Energy Alliance Strategic Marketing and Communications Plan. (30 minutes)
- Action. Consider feedback on draft VCEA Vision Statement. Revise draft Vision Statement if necessary and recommend Board adoption. (10 minutes)
- Review. Consider updated Load Forecasts, Procurement Approach, and final submitted Implementation Plan. (30 minutes)
- Presentation. Introduction of draft Energy Trading and Risk Management Policy. (15 minutes)
- Long Range Calendar, Meeting Schedule, Next Meeting Agenda (5 minutes)
- Adjournment (Approximately 7:30pm)
Public records that relate to any item on the agenda for a regular Committee meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Committee. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.
Meeting Documents
- Agenda, November 6, 2017
- Item 5 – Draft Minutes from September 27, 2017 Committee Meeting
- Item 6 – Community Advisory Committee Long Range Calendar/ Work Plan
- Item 7 – Task Group Recommendation on Draft VCEA Marketing and Communications Plan
- Item 8 – Consider Feedback on Draft VCEA Vision Statement
- Item 9 – Load Forecasts, Procurement Approach and final submitted Implementation Plan
Additional Materials
October 12, 2017
5:30 PM, City of Davis Community Chambers 23 Russell Blvd, Davis CA 95616
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Vice Chair/City of Davis), Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland), Skip Davies (City of Woodland Alternate)
5:30 PM Call to Order
- Welcome and Roll Call
- Approve Agenda
- Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
Consent Agenda
- Approve Minutes from September 20, 2017 Board Meeting
- Regulatory and Legislative Update
- Long Range Calendar
Regular Agenda
- Approve resolution adopting the Valley Clean Energy Alliance Implementation Plan and Statement of Intent (Action)
- Open public hearing pursuant to Section 366.2 of the Public Utilites Code
- Close public hearing
- Approve Services Agreement with the Sacramento Municipal Utility District to provide VCEA Program Launch and Opperational Services (Action)
- VCEA Program Outreach
- Approve Program Logo (Action)
- Receive Draft Strategic Outreach and Marketing Plan (Informational)
- Community Advisory Committee Report
- Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
- Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.
Meeting Documents
- Item 4 Minutes from September 20 2017 Board Meeting
- Item 5 VCEA Staff Report Regulatory and Legislative Update 10 12 2017
- Item 6 VCEA Staff Report Long Range Calendar 10 12 2017
- Item 7 VCEA Staff Report Implementation Plan 10 12 2017
- Item 8 Services Agreement with SMUD
- Item 9 VCEA Staff Report Program Outreach 10 12 2017
- VCEA Board Meeting Slides 10 12 2017
Supplemental Meeting Materials
September 27, 2017
5:30 PM, Davis Senior Center – Activities Room 646 A Street, Davis CA
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Regina Espinoza, County of Yolo Sustainability Manager, at least 2 working days before the meeting at (530) 666-8725 or respinoza@yolocounty.org.
5:30 PM Call to Order
- Welcome and Roll Call
- Approval of Agenda
- Public Comment
This item is reserved for persons wishing to address the Advisory Committee on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Committee are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
- VCEA Staff and Task Group Reports
Representatives of VCEA staff and active task groups may request time to provide updates on on-going work. Task group recommendations requiring Committee attention require a regular agenda item. Summaries of written reports received by the committee in advance of the meeting will receive a time allocation of up to ten minutes. Otherwised, the time allocation will be five minutes, including questions and answers. The committee may decide to allocate additional time at the end of the regular agenda.
Consent Agenda
- Approval of Minutes from September 11, 2017 Committee Meeting
- Approval of Appointment of SMUD Agreement Task Group. Nominees: Flynn, Kristov, and Springer.
Regular Agenda
- Discussion. Draft VCEA Vision Statement. Vision Statement Task Group (20 minutes)
- Information. Implementation Plan and Launch Schedule Update. VCEA Staff (25 minutes)
- Discussion: Workplan Development /Appointment of Task Groups. Baird, Braun, Shewmaker (30 Minutes)
- Information. Outreach Update and Logo Options. VCEA Staff (15 minutes)
- Long Range Calendar, Meeting Schedule and Next Meeting Agenda. (10 minutes)
- Adjournment (target 7:30)
Public records that relate to any item on the open session agenda for a regular Advisory Committee meeting are available for public inspection. Those records that are distributed less than 24 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Committee. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.
Meeting Documents
- Item 5 Draft Minutes from September 11, 2017 Committee Meeting
- Slides from 09 11 2017 Meeting
- Item 7 Draft VCEA Vision Statement
- Item 8 Implementation Plan
- Proposed Level of Advisory Committee Review
- Item 9 Workplan
- Item 10 Outreach Update & Logo Options
- Circlepoint Slide Presentation 09 27 2017
- SMUD Slide Presentation 09 27 2017
- Approved 9/27/17 CAC Meeting Minutes
September 20, 2017
5:30 PM, Yolo County Board of Supervisors Chambers, 625 Court Street, Room 204, Woodland CA 95691
PDF version of agenda and meeting documents available at the bottom of this page.
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Vice Chair/City of Davis), Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland)
5:30 PM Call to Order
- Welcome and Roll Call
- Approval of Agenda
- Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
Consent Agenda
- Approval of Minutes from July 25, 2017 and August 31, 2017 Board Meetings
- Approve Revised Board Meeting Schedule
- Long Range Calendar
Regular Agenda
- Receive Administrative/Organizational Update
- SMUD Contract Update
- Banking Services Update
- VCEA Program Master Calendar
- Discussion of VCEA Implementation Plan
- VCEA Branding and Communications Strategy Update
- Regulatory and Legislative Update
- Community Advisory Committee Report & Consideration of Committee Charge
- Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
- Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.
Meeting Documents
- Board Meeting Minutes
- Valley Clean Energy Alliance Board Meeting for September 20, 2017
- Item 4 VCEA Minutes 07 25 2017 and 08 31 2017 DRAFT
- Item 5 VCEA Revised Board Meeting Schedule
- Item 6 VCEA Long Range Calendar
- Item 7 VCEA Staff Report Implementation Update 9 20 17
- Item 8 VCEA Staff Report Discussion of VCEA Implementation Plan
- Item 9 VCEA Staff Report VCEA Branding and Communications Plan
- Item 10 VCEA Staff Report Regulatory and Legislative Update w ATT Lean Energy
- Item 11 VCEA Staff Report Advisory Committee Charge
- PPT Meeting Slides from 9-20-2017 Meeting
- Approved 9/20/17 Board Meeting Minutes
August 31, 2017
5:30 PM, Yolo County Board of Supervisors Chambers, 625 Court Street, Woodland, CA 95695
Note: This special agenda is being issued due to noticing issues that may have prevented the distribution of the original August 31st agenda to all interested parties. No agenda items or Board reports have been revised.
PDF version of agenda and meeting documents available at the bottom of this page.
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Vice Chair/City of Davis), Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland)
5:30 PM Call to Order
- Welcome and Roll Call
- Approval of Agenda
- Public Comment
Because this is a special meeting, this item is reserved for persons wishing to address the Board on items on this meeting agenda. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
Consent Agenda
- Approval of Minutes from July 25, 2017 Board Meeting
- Approve Revised Board Meeting Schedule
- Regulatory and Legislative Update
- Long Range Calendar
Regular Agenda
- Presentation and Direction Regarding VCEA Implementation and Operational Services
Board consideration of the recommendation to contract with and enter into a letter of intent with the Sacramento Municipal Utility District to provide Community Choice Aggregation program implementation and business operational services for VCEA.
- Receive Administrative/Organizational Update
- Implementation Plan – Process and Schedule
- VCEA Community Advisory Committee – Proposed scope and report of first meeting
- Adoption of FY 2017-2018 Budget. Total FY 2017-2018 Budget: $1,510,873
- VCEA Branding and Marketing Discussion & Overview
- Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
- Adjournment (Approximately 7:00pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.
Meeting Documents
- Valley Clean Energy Alliance Board Meeting Agenda for August 31, 2017
- Board Meeting Minutes
- Item 5 VCEA Staff Report Revised Meeting Schedule 8 31 17
- Item 6 VCEA Staff Report w ATT Regulatory Legislative Update 8 31 17
- Item 7 VCEA Staff Report wATT Long Range Calendar 8 31 17
- Item 8 VCEA Staff Report wATT Service Option Selection 8 31 17
- Item 9 VCEA Staff Report Implementation Update 8 31 17
- Item 10 VCEA Staff Report wATT FY 17 18 Budget Adopt 8 31 17
- Approved 8/31/17 Board Special Meeting Minutes
July 25, 2017
5:30 PM, Yolo County Board of Supervisors Chambers, 625 Court Street, Woodland, CA 95695
PDF version of agenda and meeting documents available at the bottom of this page.
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
5:30 PM Call to Order
- Welcome and Roll Call
- Approval of Agenda
- Public Comment
This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
Consent Agenda
- Approval of Minutes from June 13, 2017 Board Meeting
- Approval of Minutes from June 27, 2017 Special Board Meeting
- Summer Meeting Schedule
Regular Agenda
- Approval of Interim General Manager
- Receive Administrative/Organizational Update
- Banking and Credit Services Update
- Media Outreach
- Budget Report
- CEO Search Update
- Approval of Cooperation Agreement with the City of Woodland
- Discussion and Direction regarding Potential Implementation and Operational Service Options
- Approve Marketing & Outreach Vendor and Authorize Contract Negotiations
- Presentation Regarding Implementation Plan – Preview and Policy Issues
- Discussion and Direction regarding Advisory Committee Charge
- Review of Long Range Calendar
- Board Member and Staff Announcements
Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.
- Adjournment (Approximately 7:30pm)
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.
Meeting Documents
- Valley Clean Energy Alliance Board Meeting Agenda for July 25, 2017
- Board Meeting Minutes
- Item 4 VCEA Minutes 06 13 2017 DRAFT
- Item 5 VCEA Minutes 06 27 2017 DRAFT
- Item 6 VCEA Staff Report Summer Meeting Schedule 7 25 17
- Item 7 VCEA Staff Report Interim General Manager 7 25 17
- Item 8 VCEA Staff Report Implementation Update 7 25 17
- Item 9 VCEA Staff Report Coop Agreement Woodland 7 25 17
- Item 10 VCEA Staff Report Service Options 7 25 17
- Item 11 VCEA Staff Report Outreach Vendor Selection 7 25 17
- Item 12 VCEA Staff Report Implementation Plan Preview 7 25 17
- Item 13 VCEA Staff Report Advisory Committee Charge 7 25 17
- Item 14 VCEA Long Range Calendar 7 25 17
- VCEA Board Mtg Slides 7 25 2017
- Approved 7/25/17 Board Meeting Minutes
June 27, 2017
5:30 PM, Yolo County Board of Supervisors Chambers, 625 Court Street, Room 206, Woodland, CA 95695
Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.
If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.
5:30 PM Call to Order
- Roll Call
- Approval of Agenda
- Public Comment
Because this is a special meeting, this item is reserved for persons wishing to address the Board on items on this meeting agenda. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.
Closed Session
- Conference with Labor Negotiators
Pursuant to Government Code Section 54957(b)
Unrepresented Employee: Executive Officer
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice- Chair; Taro Echiburu, Yolo County Community Services Director; Regina Espinoza, Yolo County Sustainability Manager; Harriet Steiner, VCEA Legal Counsel; Eric May, VCEA Legal Counsel.
- Appointment of Executive Director/Interim Executive Director
Pursuant to Government Code Section 54957(b)
Open Session (approx. 6:30)
- Provide direction on staff management of VCEA projects
In the event that the Board does not appoint an Executive Director / Interim Executive Director, the Board will provide direction regarding staffing arrangements and coordination with member agencies for the provision of services under existing agreements.
- Adjournment (approx. 7:00 p.m.)
The approximate times indicated within the agendas are for planning purposes only. No guarantee is made that an agenda item will start at the provided time. VCEA reserves the right to consider agenda items at any time following the meeting time provided at the top of this agenda.
Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.