Archives: Meetings

5:30 PM, City of Davis, Council Chambers 23 Russell Blvd., Davis, CA 95616

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, VCEA Interim General Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

Board Members: Angel Barajas (City of Woodland), Duane Chamberlain (Yolo County), Robb Davis (City of Davis), Lucas Frerichs (Vice Chair/City of Davis), Don Saylor (Chair/Yolo County), Tom Stallard (City of Woodland)

5:30 PM Call to Order

1. Welcome and Roll Call
2. Approval of Agenda
3. Approval of City of Woodland as member of VCEA

Approve City of Woodland’s request to join VCEA subject to membership requirements

4. Closed Session

Public Employee Appointment
Title: Executive Officer

Conference With Labor Negotiators
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice-Chair; Taro Echiburu, Yolo County Community Services Director; Regina Espinoza, Yolo County Sustainability Coordinator; Harriet Steiner, VCEA Legal Counsel; Eric May, VCEA Legal Counsel.

Unrepresented Employee: Executive Officer

5. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

6. Approval of Minutes from May 9, 2017 Board Meeting

Regular Agenda

7. Receive Program Implemenatation Update:
   1. Banking and credit services update
   2. Update on project schedule and summer meeting schedule
   3. Outreach Update
8. Appointment of VCEA Advisory Committee Members

Appointment of City of Woodland Advisory Committee Members

9. Receive Regulatory and Legislative Update
   1. Regulatory Update
   2. Legislative Update
10. Review of Long Range Calendar
11. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

12. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are istributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for June 13, 2017
• Board Meeting Minutes
• Item 3 VCEA Staff Report Woodland Membership 6 13 17 w ATT
• Item 6 VCEA Minutes 05 09 2017 DRAFT
• Item 7 VCEA Staff Report Implementation Update 6 13 17 w ATT
• Item 8 VCEA Staff Report Advisory Committee Appts 6 13 17
• Item 9 VCEA Staff Report June 2017 Regulatory Legislative Update 6 13 17 w ATT
• Item 10 VCEA Board Meetings Long Range Calendar 6 13 17
• VCEA Board Mtg Slides 6 13 2017
• Approved 6/13/17 Board Meeting Minutes

5:30 PM, City of Davis, Council Chambers, 23 Russell Blvd., Davis, CA 95616

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, City of Davis Sustainability Program Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

5:30 PM Call to Order

1. Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from April 11, 2017 Board Meeting

Regular Agenda

5. Receive Staff Update:
   1. Multi service RFP selection process update.
   2. Banking and Credit Services RFP update.
   3. Community outreach/website update.
   4. Summer meeting schedule.
   5. YCPARMIA Insurance Update.
6. Discussion of Process and Requirements for City of Woodland’s Membership in VCEA
   1. Staff report outlining city of Woodland process and membership requirements
7. Receive Regulatory and Legislative Update
   1. Regulatory Update
   2. Legislative Update
8. Review of Long Range Calendar
   1. Update planning matrix
9. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

10. Closed Session

Pubic Employee Appointment
Title: Executive Officer

Conference With Labor Negotiators
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice-Chair; Taro Echiburu, Yolo County Community Services Director; Regina Espinoza, Yolo County Sustainability Coordinator; Harriet Steiner, VCEA Legal Counsel; Eric May, VCEA Legal Counsel.

Unrepresented Employee: Executive Officer

11. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for May 9, 2017
• Valley Clean Energy Alliance Board Meeting Minutes for May 9, 2017
• Item 4 VCEA Minutes 04 11 2017 DRAFT
• Item 6 VCEA Staff Report Woodland Membership Request 5 9 17
• Item 7 VCEA Staff Report wATTs Regulatory Legislative Update 5 9 17
• Item 8 VCEA Board Meetings Long Range Calendar 5 9 17
• Valley Clean Energy Alliance Board Meeting Agenda for May 9, 2017
• VCEA Board Mtg Slides 5 9 2017
• Approved 5/9/17 Board Meeting Minutes

8:45 AM, Yolo County Board Offices, 600 A Street, Conference Room, Davis, CA 95616

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Regina Espinoza, Yolo County Climate Action and Sustainability Manager, at least 2 working days before the meeting at (530) 666-8725 or regina.espinoza@yolocounty.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

8:45 AM Call to Order

1. Roll Call
2. Public Comment: At this time, any member of the public may address the Board on matters which are listed on this agenda. Comments are usually limited to no more than 2-3 minutes per speaker
3. Closed Session

Pubic Employee Appointment
Title: Executive Officer

Conference With Labor Negotiators
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice-Chair; Regina Espinoza, Yolo County Cliamate Action and Sustainability Manager; Harriett Steiner, VCEA Legal Counsel.

Unrepresented Employee: Executive Officer

4. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Special Meeting Agenda for April 15, 2017

5:30 PM, City of Davis, Council Chambers, 23 Russell Blvd., Davis, CA 95616

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, City of Davis Sustainability Program Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

5:30 PM Call to Order

1. Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from January 17, 2017 Board Meeting

Regular Agenda

5. Receive Program Implemenatation Updates:
   1. Multi-service vendor selection update
   2. CEO search update
   3. Insurance Update
   4. Banking & credit services update
6. Consider Program Implementation Actions
   1. Revised Critical Path Timeline and Schedule
   2. Approval of Community Advisory Committee Conflict of Interest Guidelines and new appointments
7. Receive Regulatory Update
8. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB 1234 reporting of meetings attended at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

9. Review of Long Range Calendar
10. Closed Session

Pubic Employee Appointment
Title: Executive Officer

Conference With Labor Negotiators
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice- Chair; Taro Echiburu, Yolo County Community Services Director; Regina Espinoza, Yolo County Sustainability Coordinator; Harriet Steiner, VCEA Legal Counsel; Eric May, VCEA Legal Counsel.

Unrepresented Employee: Executive Officer

11. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Note: The VCEA Board may take action on any item listed on the agenda, including informational items.

Meeting Documents

• VCEA Feb 2017 Board Agenda
• VCEA Feb 2017 Board Minutes
• Item 4 VCEA Jan 2017 Board Minutes w ATT
• Item 5 VCEA Implementation Updates
• Item 6 VCEA Implementation Actions
• Item 7 Regulatory Update
• VCEA Board Meetings Long Range Calendar 2 14 17
• VCEA Board Mtg 3 Slides 2 14 17
• Approved 2/14/17 Board Meeting Minutes

5:30 PM, City of Davis, Council Chambers, 23 Russell Blvd., Davis, CA 95616

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, City of Davis Sustainability Program Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

5:30 PM Call to Order

1. Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from February 14, 2017 Board Meeting
5. Approval to transfer existing LEAN Energy US contract from City of Davis to VCEA

Regular Agenda

6. Receive VCEA Implentation Update:
   1. Multi service RFP selection process update.
   2. CEO search update.
   3. Banking and Credit Services RFP update.
7. Community Advisory Committee Appointments
   1. New committee appointments
   2. City of Woodland request for ex offiico members
8. Receive Regulatory and Legislative Update
   1. Recap of Legislative meeting on 2/17
   2. Report out from CPUC meeting in March
   3. Regulatory Update
   4. Legislative Update
9. Review of Long Range Calendar
10. Special Study Session: Overview of the CA Energy Market and Key Considerations for CCAs
11. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, AB1234 reporting of meetings attended by Board Members at VCEA expense, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

12. Closed Session

Pubic Employee Appointment
Title: Executive Officer

Conference With Labor Negotiators
Agency designated representatives: Don Saylor, VCEA Board Chair; Lucas Frerichs, VCEA Board Vice- Chair; Taro Echiburu, Yolo County Community Services Director; Regina Espinoza, Yolo County Sustainability Coordinator; Harriet Steiner, VCEA Legal Counsel; Eric May, VCEA Legal Counsel.

Unrepresented Employee: Executive Officer

13. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for April 11, 2017
• Valley Clean Energy Alliance Board Meeting Minutes for April 11, 2017
• Item 4 VCEA Minutes 02 14 2017 draft
• Item 5 VCEA Staff Report Lean Contract Transfer ATTs 4 11 17
• Item 6 VCEA Staff Report Implementation Update
• Item 7 VCEA Staff Report Advisory Committee Appts
• Item 8 VCEA Staff Report Regulatory and Legislative Update
• Item 9 VCEA Board Meetings Long Range Calendar
• VCEA Board Mtg Slides 4 11 2017
• VCEA Board Mtg 4 11 2017 Don Dame Presentation
•  Approved 4/11/17 Board Meeting Minutes

5:30 PM, Yolo County Board of Supervisor Chambers, 625 Court Street, Room 206, Woodland, CA 95695

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, City of Davis Sustainability Program Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

This meeting will include teleconference participation by Board member Lucas Frerichs (Government Code §54953). The teleconference location, in addition to the address above, is: Rosedale on Robson Suite Hotel, 838 Hamilton Street, Vancouver, BC V6B 6A2, Canada.

5:30 PM Call to Order

1. Roll Call
2. Approval of Agenda
3. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called. As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Consent Agenda

4. Approval of Minutes from December 13, 2016 Board Meeting

Regular Agenda

5. Receive Staff Update:
   1. Multi-service Request for Proposals (RFP) status update.
   2. CEO search update.
   3. Community Advisory Committee – Selection of members and Conflict of Interest guidelines
   4. Agency Insurance update.
6. Review Critical Path Timeline
7. Approve Implementation Budget and Authorize Next Steps for Fiscal Management Services and Agency Financing
8. Adoption of Regular Meeting Schedule
9. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

10. Adjournment

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for January 17, 2017
• Valley Clean Energy Alliance Board Meeting Minutes for January 17, 2017
• Item 4 VCEA Minutes 12 13 2016 draft
• Item 5 VCEA Staff Report Implementation Update
• Item 6 VCEA Critical Path Timeline
• Item 7 VCEA Stafff Rpt Budget and Financing
• Item 8 VCEA Jan 2017 Staff Report Regular Meeting Schedule
• VCEA Board Mtg 2 Slides 1 17 17
• Approved 1/17/17 Board Meeting Minutes

5:00 PM, City of Davis, Council Chambers, 23 Russell Blvd, Davis, CA 95616

PDF version of agenda and meeting documents available at the bottom of this page.

Meetings are accessible to people with disabilities. Individuals who need special assistance or a disability-related modification or accommodation to participate in this meeting, or who have a disability and wish to request an alternative format for the meeting materials, should contact Mitch Sears, City of Davis Sustainability Program Manager, at least 2 working days before the meeting at (530) 757-5610 or msears@cityofdavis.org.

If you have anything that you wish to be distributed to the Board and included in the official record, please hand it to a member of VCEA staff who will distribute the information to the Board members and other staff.

5:00 PM Call to Order

1. Welcome and Administering of the Oath of Office
2. Roll Call
3. Approval of Agenda and Interim Chair
4. Introduction of the VCEA Implementation Team
5. Public Comment

This item is reserved for persons wishing to address the Board on any VCEA-related matters that are not otherwise on this meeting agenda. Public comments on matters listed on the agenda shall be heard at the time the matter is called.

As with all public comment, members of the public who wish to address the Board are customarily limited to two minutes per speaker, but an extension can be provided at the discretion of the Chair.

Regular Agenda

6. Election of Officers
7. Approve Program Name and Mission Statement
8. Approve a Conflict of Interest Code for Valley Clean Energy Alliance
9. VCEA Implementation Update. Topics of discussion include:
   1. Recap of Program Timing/Implementation Steps
   2. City/County Interim Support Roles
   3. Multi-Service RFP – Timing and Process
   4. CEO Search – Timing and Process
   5. JPA Administration
10. Approve Cooperative Service Agreement with City of Davis
11. Approve Cooperative Service Agreement with County of Yolo
12. Approve Agreement for County Interim Fiscal and Treasury Services
13. Approve Establishment of VCEA Advisory Committee
14. Discussion of Regular Meeting Location and Schedule
15. Board Member and Staff Announcements

Action items and reports from members of the Board, including announcements, questions to be referred to staff, future agenda items, and reports on meetings and information which would be of interest to the Board or the public.

16. Adjourn

Public records that relate to any item on the open session agenda for a regular board meeting are available for public inspection. Those records that are distributed less than 72 hours prior to the meeting are available for public inspection at the same time they are distributed to all members, or a majority of the members of the Board. Until VCEA has offices, the Board has designated the Department of Community Development and Sustainability at the City of Davis located at 23 Russell Blvd, Davis, CA for the purpose of making those public records available for inspection.

Meeting Documents

• Valley Clean Energy Alliance Board Meeting Agenda for December 13, 2016
• Valley Clean Energy Alliance Board Meeting Minutes for December 13, 2016
• Item 06 VCEA Staff Report Election of Officers
• Item 07 VCEA Staff Report Program Name Mission
• Item 08 VCEA Staff Report Conflict of Interest Code
• Item 09 VCEA Staff Report Implementation Update
• Item 10 VCEA Staff Report City Cooperation Agreement
• Item 11 VCEA Staff Report County Cooperation Agreement
• Item 12 VCEA Staff Report Treasurer Fiscal Agreement
• Item 13 Establishment of VCEA Advisory Committee
• Item 14 VCEA Staff Report Board Meeting Schedule
• VCEA Board Mtg 1 Slides 12 13 16
• Approved 12/13/16 Board Meeting Minutes